Smarter condition reports. Inspect with confidence. Report with precision.
Apex Reporting AI gives businesses a faster, consistent way to inspect vehicles, equipment and client-owned assets. Guided camera capture records the evidence, AI organise and describe it, and you approve a branded report your client can rely on.
- Guided capture on mobile
- You review every report
- Branded Digital & PDF output
An App built for consistent, professional reporting
Apex Reporting is designed around four pillars businesses tell us matter most: quality, precision, reliability and accurate client reporting.
Faster
Report creation
Illustrative example
Consistent
Inspection structure
Illustrative example
Clearer
Photographic evidence
Illustrative example
Client-ready
Professional PDF output
Illustrative example
Customer and partner logos using Apex Reporting
- Client logo
- Partner logo
- Client logo
- Industry body
- Client logo
- Partner logo
- Client logo
- Partner logo
- Client logo
- Industry body
- Client logo
- Partner logo
Capture, analyse, review, share
One clear process from the moment you arrive on site to the moment your client receives the finished report.
- 01
Capture
Work through a guided checklist on your phone or tablet. Apex prompts you for the photographs and details each inspection type needs, so nothing is missed on site.
- 02
Analyse
AI assistance organises your images, suggests plain-English condition descriptions and highlights areas that may need a closer look before you finalise anything.
- 03
Review
You stay in control. Edit suggested wording, adjust condition ratings, annotate photographs and add recommended actions before the report is approved.
- 04
Share
Generate a branded, client-ready PDF and share it by link or email. Every version is stored with a full history so you always have the evidence to hand.
Everything an inspection needs, in one place
From the first photograph to the final signature, Apex Reporting keeps your evidence organised and your output consistent.
Guided camera capture
An in-app camera with framing guides, required-shot prompts and instant retakes for every inspection point.
ExploreGuided inspection workflows
Step-by-step inspection flows tailored to the asset type, with mandatory fields and logical ordering.
ExploreAI-assisted condition descriptions
AI drafts clear, professional wording for observations based on your photographs, ratings and notes.
ExploreCondition ratings
Standardised rating scales applied to each component, area or item within a report.
ExploreImage annotation
Mark up photographs with arrows, circles, labels and callouts directly in the app.
ExploreReport templates
Reusable templates for each inspection type, with your own sections, fields and rating scales.
ExploreCustom report branding
Apply your logo, colours, contact details and cover styling to every report you issue.
ExplorePDF generation and export
Generate a formatted PDF with photographs, ratings, observations and sign-off in one action.
ExploreSecure cloud storage
Reports and images stored in the cloud with access controlled by your account permissions.
ExploreTeam accounts and permissions
Invite colleagues, group them into teams and control what each role can see, edit and publish.
ExploreReview and approval workflows
Route reports for internal review before they reach the client, with comments and status tracking.
ExploreReport search, history and audit trail
Search past reports by client, asset, date or status and view a record of changes and versions.
Explore
One platform, many kinds of inspection
Apex Reporting adapts to the assets you look after and the way your business already works.
Property and facilities management
Check-in, check-out, mid-term and planned maintenance inspections across a portfolio.
View solutionVehicle condition reporting
Fleet checks, handovers, returns and damage documentation for vehicles of any type.
View solutionEquipment and machinery inspections
Pre-use checks, servicing records and condition monitoring for plant and equipment.
View solutionHire, rental handovers and returns
Out and back condition reports for anything you rent to customers.
View solutionMaintenance and service documentation
Evidence of work carried out, from cleaning and restoration to reactive repairs.
View solutionConstruction progress and snagging
Progress records, snag lists and handover documentation for site teams.
View solutionInventory and asset condition tracking
Condition records for furniture, fixtures, tools and client-owned items.
View solutionInsurance-related documentation
Well-structured evidence packs to support claims and risk documentation.
View solution
AI assists. You stay in control.
Apex Reporting uses AI to remove the repetitive parts of reporting, not to replace professional judgement.
Organises your evidence
Photographs are grouped against the right section, asset and date as you capture them.
Suggests clear descriptions
Draft wording is proposed for each observation so you are editing rather than starting from nothing.
Highlights areas to check
Potential issues are flagged for your attention, prompting a closer look before sign-off.
Helps structure the report
Findings are arranged into a consistent format your clients will recognise every time.
AI-assisted suggestions can contain errors. Every report is editable and must be reviewed and approved by a competent user before it is relied upon or shared with a client.
What your client actually receives
A clean, branded document with the evidence, ratings and recommendations laid out clearly. The example below is illustrative.
Vehicle Condition Report
Reference APX-0247 · Example report
- Client
- Northbridge Hire Ltd
- Inspection date
- 12 March
- Asset
- Panel van · Reg [placeholder]
- Location
- Depot 2, service bay
- Inspector
- A. Example, Field Inspector
- Report type
- Return handover
Condition ratings
- Exterior bodywork82/100
- Interior condition94/100
- Tyres and wheels61/100
- Lights and glass88/100
Observations
Light impact damage to the front nearside wing with paint loss and early surface corrosion. Two tyres approaching the minimum tread depth. All lights and glazing functioning correctly at the time of inspection.
Recommended actions
- Refer wing damage for repair estimate.
- Replace nearside tyres before next hire.
Annotated evidence
Sign-off
A. Example
Field Inspector · Reviewed and approved before issue
From manual write-ups to a repeatable reporting standard
Most SMEs are not short of expertise. They are short of time, structure and consistency. Apex Reporting supplies all three.
Less repetitive administration
Reports are assembled as you work instead of being typed up in the evening.
Consistent inspections
Everyone follows the same structure, so quality does not vary by person or day.
Clearer client communication
Ratings, annotated photographs and plain language leave far less room for misunderstanding.
A professional audit trail
Versions, timestamps and approvals are recorded as a matter of course.
Better protected business
Stronger evidence puts you in a far better position when condition is questioned.
Reporting that scales
Add inspectors and teams without rebuilding your process each time.
Fewer missed details
Required fields and shot prompts catch omissions before you leave the site.
A better customer experience
Clients receive a clear, well-presented document quickly, not days later.
Quality, precision, reliability, accurate client reporting
Quality
Structured workflows and consistent templates raise the standard of every report your team produces.
Precision
Guided capture and condition ratings keep observations specific, evidenced and easy to defend.
Reliability
Every inspection follows the same process, so results do not depend on who is on site that day.
Accurate client reporting
Clean, branded reports give your clients a clear, honest picture of the asset they care about.
How teams describe the change
The quotes below are illustrative examples written to show the kinds of outcomes Apex Reporting is designed for. They are not real customer testimonials.
“We used to spend the last hour of every day writing up inspections. Now the report is largely finished before the team leaves the site, and it looks far more professional when it reaches the client.”
Operations Manager
Facilities services SME
Illustrative example
“Consistency was our biggest problem. Two inspectors would describe the same defect in completely different ways. Guided workflows and suggested wording have made our reports genuinely comparable.”
Property Services Director
Residential lettings and management
Illustrative example
“Damage disputes on returns were a weekly occurrence. Having dated, annotated photographs in one branded document has made those conversations much shorter and much calmer.”
Equipment Hire Manager
Plant and tool hire
Illustrative example
Simple plans as your reporting grows
Three plans covering everything from a first digital report to multi-team operations. All prices shown are placeholders and subject to confirmation.
Starter
£XX
per month (placeholder)
For individuals and small teams beginning to digitise their condition reports.
- Core camera capture
- Basic report templates
- PDF exports
- Limited monthly report allowance
- Recommended
Professional
£XX
per user per month (placeholder)
Recommended for growing SMEs that report regularly and want a consistent standard.
- Increased report allowance
- AI-assisted condition descriptions
- Custom report branding
- Team collaboration
Business
Contact us
tailored to your requirements
For larger teams and organisations with more advanced reporting requirements.
- Custom report volumes
- Multiple teams and sites
- Advanced permissions
- Review and approval workflows
Create your first condition report today
Set up your account, choose a template and complete a real inspection. If you would prefer to see it first, book a walkthrough with our team.
No commitment required. Pricing shown across this site is a placeholder and subject to confirmation.